Events and Membership Officer

Are you an organised and efficient event planner who loves providing excellent customer service? Then this is the job for you. The right candidate will have an interest in working in the higher education sector, administrative experience and a passion to promote knowledge and understanding of Europe and the European Union.

Purpose of the Role

We’re looking for an Events & Membership Officer who will organise our events and conferences to the highest standards and provide excellent support to our members. You’ll join UACES at an exciting time as we prepare for our annual conference in Belfast and our Graduate Forum conference in Barcelona.

Main Responsibilities

• Organising and planning the UACES Annual Conference
• Organising other events administered by UACES
• Supporting events sponsored by UACES
• Membership administration including maintaining the members’ database, processing renewals and new memberships
• Providing support to existing members of UACES
• Administration of the UACES prizes
• General administrative tasks, including attending Trustees’ meetings and taking minutes

Key Skills and Attributes

We're looking for Events & Membership Officer who can show ability in a range of areas including:

• Conference Organisation and planning
• Event Promotion
• Communication with members
• Customer support
• Solid administrative experience – in particular dealing with email correspondence, minute-taking, use of databases

Ideally, you’ll be someone with:

• Excellent oral and written communication skills
• Good collaboration and other teamworking skills
• A real passion for events organising and providing excellent support to members
• An interest in academia, higher education and/or European studies.
• A willingness to take on a variety of tasks as is required in a small organisation
• The ability and professionalism to represent UACES at a range of events

About UACES

UACES is a membership organisation for academics working in the area of European Studies. We have around 1000 members from across the UK and Europe from a range of different career stages and institutions. We run conferences, events and administer funding schemes to support our members in their study. The Annual Conference is our biggest event each year and is attended by c. 400 delegates. Recent conference locations have included Lille, Lisbon and Bath. The 2023 Annual Conference takes place in Belfast in September. UACES is run by a small team of staff and a dedicated committee of trustees, headed by the UACES Officers.

For an informal chat about the role, please contact Emily Linnemann (Executive Director) – 020 45244294.

What we Offer

• Generous holiday allowance – All colleagues start at 31 days plus 8 bank holidays (pro-rata).
• Flexi-time – We are happy to discuss any flexitime arrangements that might be required.
• Flexible working – We work 3 days from home and 2 days from a co-working space in Clapham Junction
• Access to training together with other learning and career development opportunities
• Pension scheme – you put in 5%, we’ll put in 10%.
• Regular reviews with the UACES officers and more informally with the Executive Director
• A small supportive team and a friendly working environment

Diversity and equal opportunities

UACES is committed to equality, diversity and inclusion. We welcome applications for this role from people who are under-represented in academia including women, ethnic minorities, LGBTQI+ and people with disabilities.

How to Apply

Please carefully read through the Job Description and Person Specification and then send your CV and a covering letter in PDF format by email to admin@uaces.org. The deadline for sending your applications is 23.59 on 13 February 2023. Interviews for the role will be held on 28 February 2023 and candidates must be available on this date.